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Posted January 15th

Executive Office Manager

Bolingbrook, Illinois


Southern Glazer's Wine & Spirits logo

Employer

Southern Glazer's Wine & Spirits

Industry

Distributor

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Posted January 15th

Executive Office Manager

Bolingbrook, Illinois

What You Need To Know

Overview

The Manager, Office Administration supports the business unit by maintaining office systems, equipment, supplies, and space; preparing payroll; designing filing, storage, and retrieval systems; defining procedures for retention, protection, retrieval, transfer, and disposal of records; maintaining employee confidence; anticipating future operational need, and managing staff.

Primary Responsibilities

  • Supervise administrative or clerical support personnel and coordinate duties and activities
  • Administer office systems and services, including vendor management, storage, voicemail systems, and copying
  • Organize and coordinate projects and events
  • Manage staff performing office support duties and assist office staff with day-to-day projects as required
  • Organize, implement, direct and evaluate the organization's administration function, projects, events and performance
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
  • Scheduling and assigning employees by complete operational requirements; following up on work results
  • Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends
  • Maintain office staff by recruiting, selecting, orienting, and training employees
  • Maintain office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
  • Contribute to team effort by accomplishing related results as needed
  • Perform other job-related duties as assigned

Additional Primary Responsibilities

Minimum Qualifications

  • Bachelor’s Degree and five years of experience or equivalent education and related experience 

  • Demonstrated knowledge of MS Office Suite and software applications related to job functions  

  • Strong organization, multi-tasking, and time management skills  

Physical Demands

  • Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine 

  • Physical demands include a considerable amount of time walking, bending, reaching, standing, squatting, and stooping  

  • May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs 

Location
Bolingbrook, Illinois