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Posted February 17th

Department Specialist II - Center Store - CUB Foods

Stillwater, Minnesota

Employer

UNFI

Industry

Distributor

View Full Profile

Posted February 17th

Department Specialist II - Center Store - CUB Foods

Stillwater, Minnesota

Function

Sales

Experience

Other

Type

Full Time

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Job Description
Job Title
Department Specialist I, II, III and SR
Job Code
000581, 000582, 000583, 000584
Reports To
Category Manager
FLSA Status
Non-Exempt
Department
Effective Date
February 2015


Purpose
To complete a variety of specialized duties that support functional operations. The duties in the department specialist job family focus on tasks and/or work that are unique to the department and require knowledge and skills that are beyond what are required for general office work.


Job Responsibilities and Accountabilities
Department Specialist I
  • Maintains complex records
  • Responds to inquiries in area of responsibility
  • Collects data/information for department use in special projects or reports
  • Updates information and reports typically on the computer
  • Checks information for accuracy
  • Prepares and balances data
  • Answers department phones as needed and routes to appropriate area

Department Specialist II
  • In addition to the above
  • Reviews information/data and makes decisions within well defined guidelines, parameters, and instruction
  • Examines and prioritizes documents to determine work to be completed or best course of action
  • Collects information for specific department reports
  • Creates and maintains complex reports
  • Sorts, files and maintains invoices, receipts, contracts, or other special department documents
  • Compiles minor statistical data
  • Makes and checks routine one and two step math calculations
  • Completes keyboarding projects such as preparing correspondence and mailings
  • Checks own work for accuracy
  • Coordinates special programs and/or events

Department Specialist III
  • In addition to the above
  • Reviews and/or compares information/data and makes determination within defined guidelines, parameters, and instruction
  • Maintains complex records and files, searches and investigates information found in files
  • Compiles information and data from various sources for specific departmental reports, and creates reports, graphs and data comparisons
  • Posts records and processes departmental documents requiring specific knowledge of functional area
  • Completes detailed keyboarding projects such as preparing correspondence from rough drafts and completing specialized departmental forms
  • Responds to inquiries that require specialized knowledge of the function to respond

Department Specialist SR
  • In addition to the above
  • Analyzes and develops major projects and carries projects through to completion
  • Researches and interprets a variety of levels of information
  • Maintains unit documents such as ledgers, financial records, service information, etc.
  • Coordinates and implements approved changes in policies and procedures affecting unit
  • Provides advice and assistance to other employees in unit and acts as liaison to other units
  • Monitors daily work of a group of lower level specialist and makes adjustments in division of work to ensure timely and accurate completion of work
  • Trains new employees on job tasks
  • Acts as a resource to staff in work group
  • Provides input to management on performance reviews of staff in work group
  • May participate in interviews and provide input to management during selection process of new members to work group



Job Requirements
Relevant Experience, Education, Certification, Knowledge, Skills and Abilities
Department Specialist I
  • Reading, writing, math and communication skills at a proficient level
  • Ability to follow verbal or written instruction
  • Excel and Word basic knowledge

Department Specialist II
  • In addition to the above
  • Keyboarding proficiency
  • Math skills at a proficient level
  • Intermediate / Advance Excel skills required
  • Ability to learn new software systems
  • Computer skills: word processing and/or spreadsheet

Department Specialist III
  • In addition to the above
  • Intermediate keyboarding proficiency
  • Intermediate computer skills: word processing and/or spreadsheet
  • Math skills at a specific level (i.e. one step: addition, subtraction, multiplication, division or two step percent calculations or more advanced)

Department Specialist SR
  • In addition to the above
  • Strong written and verbal communication skills.
  • Excellent keyboarding proficiency
  • Excellent computer skill: word processing and/or spreadsheet
  • Be detail oriented, ability to be organized, and strong analytical skills
  • Possess ability to direct, organize, lead and control work group staff

Physical Environment
  • Most work is performed in a temperature-controlled office environment
  • Incumbent may sit for long periods of time at desk or computer terminal
  • Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday
  • Stooping, bending, twisting, and reaching may be required in completion of job duties


The above statements are intended to describe the general nature of the work performed by the employees assigned to this job. All employees must comply with Company policy and applicable laws. The responsibilities, duties and skills required of personnel so classified may vary within each department and/or location.

Additional Information
  • Schedule: Full-time