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Posted August 31st

Procurement Manager

Dallas, TX

Southwest Spirits logo


Southwest Spirits



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Posted August 31st

Procurement Manager

Dallas, TX


Supply Chain/Logistics




Full Time

About The Position
Execute purchasing plans by creating purchase orders & submitting to vendors. Ensure materials are readily available to execute production plans on time. Handle vendor relationships for materials & packaging suppliers, & others as needed.
Key Accountabilities and Responsibilities
·         Identify and engage prospective suppliers capable of meeting purchasing needs, lower costs, improve quality, reduce lead times, and achieve other company objectives.
·         Work with prospective suppliers to obtain competitive quotes or bids, samples of goods where applicable, and any other information helpful in reaching a vendor selection.
·         Assist in negotiating favorable business terms, pricing, and value-add from vendors.
·         Work with internal stakeholders to identify key criteria, designs, and specifications required to properly fulfill sourcing and purchasing needs.
·         Collect data from the Quality Control team regarding defective or damaged materials.  Provide actionable feedback to vendors that leads to corrective action and credits. 
·         Work with Planning team to ensure materials are in stock and available in time for scheduled production plan needs.  Prevent inventory out-of-stocks that trigger production delays.
·         Work with the Warehousing & Logistics team to signal when purchase orders are scheduled to be received, along with any shipping details.
·         Collect and communicate status updates from vendors on pending purchase orders.
·         Work with vendors and others to collect product specifications for materials and finished goods.
·         Track and maintain vendor price lists, lead times by vendor and item, expected and actual delivery dates by order, regulatory documentation, and other relevant purchasing information.
·         Work with Finance to ensure proper coding, invoicing, and closing out of purchase orders.
·         Identify what non-inventoried items need to be replenished and when.
·         Work with Finance to set and comply with vendor management and procurement policies.
·         Participate or support periodic vendor reviews, assessments, or RFPs as needed.
·         Become an expert on all purchasing related activities and best practices, including how-to perform all related scenarios within the company ERP system.
·         Ensure catalog and repository for all active vendor contracts and agreements is up to date.
·         Collaborate with other team members on cross-functional initiatives.
Measures of Success
·         Develop professional and technical skills.
·         Accomplish tasks that enable the company to hit its objectives.
·         Deliver value and contribute significantly to departmental success.
·         Complete deliverables efficiently, correctly; consistently meet or exceed expectations.
·         Maintain a high standard of conduct; represent the company and brands well.
Position Qualifications
·         Knowledge & Skill Requirements – 
o   Ability to work independently and in a group setting.  
o   Ability to manage multiple tasks and adapt to a fast-paced, changing environment. 
o   Solid proficiency with Microsoft Excel is required.  Solid working knowledge of other Microsoft Office products preferred, including PowerPoint, SharePoint, etc.
o   Good problem solving, interpersonal, communication, and organizational skills required.
o   Good technical skills; comfortable working with databases and using technologies.
o   Strong attention to detail and capable of delivering high quality work product.
o   Ability to follow through on commitments and deliver in a timely fashion.
o   Eagerness to learn, and willingness to continuously develop new skills.
·         Work Experience Requirements – 
o   2+ years of previous related experience; beverage alcohol industry or consumer packaged goods experience preferred.
o   Worked in supply chain management, procurement, or related field.
o   Worked with Enterprise Resource Planning, Materials Requirements Planning, and other purchasing related systems and applications.
o   Experience sourcing, managing, and negotiating with vendors.
o   Worked in a commercially oriented organization with results driven expectations.
·         Educational Requirements – 
o   Minimum of an associate degree in business, supply chain management, accounting, or related fields of discipline.
o   Bachelor’s level degree in related field is strongly preferred.
Function Details
  • Reports To EVP of Finance and Strategy