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Posted December 1st

Document Management Specialist

Miramar, Florida


Southern Glazer's Wine & Spirits logo

Employer

Southern Glazer's Wine & Spirits

Industry

Distributor

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Posted December 1st

Document Management Specialist

Miramar, Florida

What You Need To Know

Overview

Timely and accurate processing of documents received by mail and/or electronic upload for the SGWS and other departments within established guidelines.

Primary Responsibilities

  • Scan all documents received and processed by SGWS and all divisions
  • Index (early archiving) all invoices into a proper workflow
  • Prepare documents for late archiving/scanning for Accounts Payable, Inventory Costing, General Ledger, and Supplier billing departments
  • Ensures that all W-9's (Independent contractor tax forms) are scanned and linked to a vendor number
  • Operate data capture technology to import digitized documents into the document management system
  • Make corrections to scanned images as required
  • Support internal and external audit activities, as required, to ensure that auditors are provided with the necessary information to complete their audits timely
  • Open, sort, and stamp incoming mail, and mail out Payable Account checks
  • Print and mail Supplier Billing invoices and statements
  • Perform filing duties, which may include 'purging' and archiving old documents
  • Maintain electronically transmitted supplier s credits/invoices
  • Perform other job-related duties as assigned

Location
Miramar, Florida