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Posted May 9th

Clerk Accounts Receivable

Baltimore, Maryland


Southern Glazer's Wine & Spirits logo

Employer

Southern Glazer's Wine & Spirits

Industry

Distributor

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Posted May 9th

Clerk Accounts Receivable

Baltimore, Maryland

What You Need To Know

Overview

Posts customer payments by verifying invoice coding; verifying transactions; scheduling disbursements; obtaining authorization of payments; evaluating and approving account investigations; resolving special cases; authorizing stop-payments; coordinating daily receiving reporting; following internal accounting controls.

Primary Responsibilities

  • Provide financial, administrative, and clerical services as well as ensure accuracy and efficiency of operations
  • Process and monitor incoming payments, and secure revenue by verifying and posting receipts
  • Record payments to accounts and maintain accounts receivable records
  • Compile necessary information from financial institutions such as banks and credit organizations to process/verify applications for credit and solicit payment on overdue accounts
  • Keep records of all delinquent accounts, incomplete files, and credit risks
  • Prepare daily cash deposits and cash control sheet
  • Enter finalized cash receipts and update accounts receivable ledger
  • Work with potential customer and sales department to gather new account paperwork and send the completed file to the accounts receivable supervisor for verification
  • Perform collection procedures as outlined in Standard Operating Process (SOPs) and escalate to supervisor as needed

Additional Primary Responsibilities

  • Follow up and review accounts for compliance with State credit law and Standard Operating Procedures (SOPs) 
  • Cash application through various payment methods such as checks/cash, electronic funds transfer (EFT), Online Bill Pay, Drivers, non-sufficient funds (NSFs), and notify customer/sales of term changes
  • Address driver phone calls and/or questions through radio (Nextmail) regarding payment and delivery instruction
  • Manage monthly statement distributions and work with sales and other departments to handle disputes on accounts      
  • Maintain an Account Portfolio of 1,000 accounts with accurate notes and terms for customers
  • Work closely with sales and various departments to keep accurate notes on customer account status for delivery information and account payment status Responsible for a high volume of customer accounts
  • Update and maintain all aspects of their customer account portfolio which includes contact information, notes on account status, courtesy calls, and handling customer requests
  • Perform other job-related duties as assigned

Minimum Qualifications

  • High school diploma or equivalency plus 2 years of experience
  • Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives
  • Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas
  • Working knowledge of SAP software financial modules
  • Excellent accuracy and attention to detail skills to process large numbers of invoices
  • Proficiency using high mathematical concepts such as fractions, algebra, statistics, mathematical modeling, and, to some extent, calculus
  • Strong communication skills – written, verbal, persuasion, motivation, facilitation of strong working relationships
  • Knowledge of other MS Office Suite and/or software applications related to job functions
  • Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills

Physical Demands

  • Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or mobile device
  • Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, and stooping
  • May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs
Location
Baltimore, Maryland