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Posted May 3rd

AP Reconciliation Specialist

Secaucus, New Jersey

Sheehan Family Companies logo


Sheehan Family Companies



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Posted May 3rd

AP Reconciliation Specialist

Secaucus, New Jersey






Full Time

Accounts Payable
  • Prepare accounts payable invoices to be received for payment
  • Enter invoices into the computer system (VIP accounting software) on a daily basis
  • Reconcile invoices to purchase orders and work with the internal sales, receiving, operations, and inventory departments to investigate and correct variances
  • Track due dates to ensure that all bills are paid in a timely fashion and that any discounts offered are taken
  • Run Purchase Journal and Cash Disbursements Journals for each batch entered
  • Run accounts payable checks/ACH Direct Deposits weekly
  • Regular filing of accounts payable invoices
  • Handle and resolve vendor inquires regarding account statements, questions regarding invoices, etc.

Reconciling Sales
  • Verify that all sales invoices from deliveries are accounted for daily, using web-based register procedure
  • Review, research, and reconcile invoices of all product returns and variances
  • Ensure all invoice billing is executed in compliance with company accounting standards
  • Resolve customer and Sales Representatives inquiries with inventory and A/R accounts within 24 hours
  • Assist in tracking and obtaining missing invoices with Sales and Operations Departments
  • Monitor all intercompany warehouse and product transfer and register the activity
  • Manage the process of filing, scanning, and storing of company invoices
  • Work with Management team to ensure all invoice activity is documented properly

Other Responsibilities
  • Assist Accounting Manager and staff accounting during audits
  • Other duties as assigned
  • Available to work the shift Monday - Friday 3pm - 11pm with occasional Saturdays 5pm - 8pm.
Secaucus, New Jersey