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Posted July 26th

Paralegal

Miami, Florida

Bacardi logo

Employer

Bacardi U.S.A., Inc.

Industry

Importer and Production and Manufacturing

Founded

1862-01-01

View Full Profile

Posted July 26th

Paralegal

Miami, Florida

Function

Legal

Experience

Mid-Level

Type

Full Time

About The Position
Provides paralegal support to V.P. Deputy General Counsel, Senior Corporate Counsel and North America legal team in the areas of trade practice and marketing compliance; litigation; commercial sales transactions including contracts...
About the Role
Provides paralegal support to V.P. Deputy General Counsel, Senior Corporate Counsel and North America legal team in the areas of trade practice and marketing compliance; litigation; commercial sales transactions including contracts; regulatory support including investigations/inquiries, license & permit filings; corporate resolutions; preparing and reviewing contracts, agreements and amendments and other miscellaneous matters. 

Provides general administrative support.  

Candidates must be conscientious self-starters, able to manage cross-organizational issues in a fast-paced environment.

Key Accountabilities and Responsibilities
  • Assist Deputy General Counsel and Senior Corporate Counsel on litigation, regulatory and investigation matters involving Company and/or its affiliates, including providing assistance and support with respect to the management of Company’s discovery obligations; communication with Company employees in connection with factual investigations and evidence compilation; tracking, reviewing and auditing outside counsel invoices for accuracy; timely updating of litigation status reports; and the compilation, organization and maintenance of litigation and regulatory records.
  • Contract or regulatory document review, analysis, drafting and negotiating/consulting under direction of Deputy General Counsel and Senior Corporate Counsel (e.g., confidentiality agreements, sales agreements, sponsorship agreements, distribution agreements, preparation of term sheets/contract summaries, contract document comparisons, etc.).  Track and monitor projects and manage contracts database.
  • Provide first level legal review of all sales advertising and promotional materials for North American sales and back-up support and review for the Company and/or its affiliates on marketing advertising and promotional materials. This position also provides some review of global sales and marketing materials.   This also includes serving as a liaison between the Legal Department and the appropriate sales and marketing representatives and regulatory agencies.  
  • Provide legal support to secure and maintain all licenses,permits and corporate resolutions to allow Company and/or its affiliates to operate in a timely and efficient manner.
  • Provide legal support on consumer complaints that may have legal risk implications and serve as primary liaison between Company and appropriate insurance brokers/carries.  Maintain and monitor consumer complaint records and communicate with Company’s Operations department regarding complaints follow-up and successful resolution.   
  • Provide presentation support for Deputy General Counsel and Senior Corporate and others within the Legal Department, particularly, PowerPoint presentations.
  • Provide general and routine administrative support, including the maintenance of calendars, preparation of expense reports, answering telephones, composing/faxing routine correspondence, copying, routing incoming mail, arranging/scheduling meetings and telephone conferences, setting up and maintaining department files in accordance with document retention guidelines, and making travel arrangements.
  • Perform special projects/assignments as directed by in-house counsel including, analysis of unique problems and propose solutions, keeping abreast of changes in laws that affect client areas and conduct legal and factual research. 
Measures of Success
  • Effective management of internal legal functions and clients
  • Work effectively with the Regional and National teams (i.e., Commercial, Marketing, Corp Comm, etc.) 
  • Integration with global Legal teams, in order to provide assistance and legal guidance as needed.  Work with Legal Manager to conduct legal training for employees and agencies of record.
  • Effective and timely completion of review of materials, legal drafting and coordination with outside counsel which help drive the business.
  • Smooth execution of regional and local campaigns/activations/projects.
  • Active contributor to global projects, cross border activities and corporate functions.
THE REWARDS
For this role, you will receive the following:  A competitive base salary, annual bonus in line with our Annual Incentive Plan and competitive local market benefits.

Critical experiences for success
  • Excellent oral and written (including contract drafting) communication skills.   Including the ability to communicate legal issues in business terms.
  • Excellent organizational, problem-solving including identification and resolution, analytical, project management and document management skills.  Ability to exercise independent and sound judgment within established parameters.
  • Ability to perform legal research with skill, accuracy and efficiency.  
  • Strong time-management skills, with ability to prioritize and multi-task in fast paced environment with minimal supervision while maintaining a high level of accuracy and thoroughness.  
  • Extremely attentive to detail. Highly motivated and self-starter, with ability to undertake initiative on projects or tasks.  
  • Team player, with good interpersonal skills and positive attitude.
  • Ability to be punctual and maintain excellent attendance record.
  • Professional demeanor, with demonstrated ability to interact at professional level with outside counsel, internal clients and regulatory agencies; and ability to exercise high level of discretion in the handling of sensitive and confidential matters.
  • Exceptional computer skills, including MS Office (Word, Excel, Power Point), Lotus Notes, Lexis-Nexis, and Internet.
PREFERRED QUALIFICATIONS
  • Prior experience with or exposure to sales & marketing regulatory issues and agencies, litigation and sales distribution commercial transactions and systems.
  • Spanish fluency helpful but, not required (oral and written)
  • Work experience requirements
  • At least 5 years of proven and progressive experience as Paralegal in a law firm or corporate law environment.
Educational Requirements
  •  Associate degree 
Educational Requirements - preferred
  • Certificate of completion/diploma from Paralegal Studies program (preferably ABA approved)
  • Bachelor’s Degree 
LEADERSHIP EXCELLENCE
  • Living our Values and demonstrating high Learning Agility will be fundamental not only for success in this role, but also for potential growth to other roles across Bacardi in the future.  We have a clearly defined Leadership Excellence framework, and you will be expected, to be a role model of all 6 elements: Focus Externally to Win / Drive Execution & Results / Lead Strategically & Know your Business / Make the Matrix Work / Lead by Example and Develop and Inspire Talent

Our Ways of Working
Our family legacy has positively influenced our ways of working and has shaped the values to which our employees aspire. We’re caring, like a family, and not only internally, but also in the wider communities in which we operate. This is demonstrated by our commitment to both act responsibly and promote the choice to drink responsibly. We trust one another, and through that trust are able to forge strong teams and networks that empower our matrix organization structure. We’re passionate, reflecting our Latin heritage, and this means that we commit more than just time to our work: we commit energy, heart and soul. We are dedicated to being a role model in our industry, and we approach everything we do with Integrity First. Together, our values help us create what we’re most proud of: our True Heart and Winning Spirit – both in our home markets and across the world.
Location
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Miami, Florida
Function Details
  • Reports To V.P. Deputy General Counsel, Senior Corporate Counsel and North America legal team
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