Position Open - Posted Friday, September 14th 2018

Administrative Assistant, Technology

New York NY Entry Level Full Time Tech Tiny 7959

Quick Facts

  • Employment Type: Full Time
  • Salary Range:
  • Home or Centralized Office: Centralized
  • Reports to: CTO

About The Position

Glossier is looking for a dynamic, highly organized Administrative Assistant to support the leaders within our Technology team. This role will require a meticulous attention to detail and the ability to wear many hats. In additional to representing the leaders you will support, you will also represent Glossier externally, serving as an exceptional first impression and point of contact.

  • ~70% Executive & Leadership Support
  • Maintain and manage calendar for our Chief Technology Officer
  • Provide meeting support — booking and preparing meeting rooms, setting up video conferences/phone calls, greeting external guests
  • Coordinate international and domestic travel logistics including flight itineraries, hotel rates and reservations, car services, and international phone plans in accordance with personal travel preferences
  • Execute day-to-day administrative tasks including placing lunch orders, arranging deliveries, updating contacts, conducting research
  • Work closely with other Executive Assistants to ensure seamless communication between company leaders
  • Track and submit monthly expense reports
  • Provide support to VPs and Executive Directors within the team where needed
  • ~30% Team Support
  • Aid in planning, organizing, and facilitating ongoing team meetings, team events, and team off-sites  
  • Manage team-wide communications and programming
  • 2-3+ years of experience in an Administrative role
  • Exceptional attention to detail, with an emphasis on confidentiality in all matters
  • Ability to handle multiple priorities at once & maintain composure in a fast-paced environment
  • Excellent written and verbal communication skills
  • Experience in a quickly scaling start up
Preferred Qualifications
  • A strong interest in Technology
About Glossier
Glossier is a beauty company that lives in NYC, is sold on the internet, and promotes a skincare-first philosophy that celebrates beauty in real life.
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HQ: New York, NY